THE STAFFORDSHIRE BULL TERRIER CLUB OF CANADA
CONSTITUTION AND BY-LAWS
Name and Objects
a) The name of the Club shall be: The Staffordshire Bull Terrier Club of Canada
b) The area of operation shall be the Dominion of Canada.
The objects of the Club shall be to promote all things found to be desirable in the interests of the Staffordshire Bull Terrier in Canada.
1. By encouraging owners and breeders to attain and maintain a high standard in the breed.
2. By constant vigil to fight Breed Specific By-Laws in Municipalities and to educate the public, Humane Societies and Council members on the virtues of the breed.
3. By conducting sanctioned matches, booster shows, specialty shows, obedience trials and agility trails under the rules of The Canadian Kennel Club.
4. By maintaining liaison with other Staffordshire Bull Terrier Clubs and Societies in other countries, especially in the United Kingdom.
5. By other activities as may, from time to time, be found desirable or necessary and by publishing a quarterly Magazine promoting the objectives of the Staffordshire Bull Terrier.
The Club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the Club shall accrue to the benefit of any member or individual.
SECTION 1. Eligibility
Membership is open to all persons who are eligible for membership with the Canadian Kennel Club and who subscribe to the purpose of the Club.
New applicants shall be forwarded a copy of this Constitution as well as the Club's approved Code of Ethics. They must sign stating they have reviewed and agree to abide by these documents on their application for membership.
New applicants will have their names published in the Club's Magazine for comments from the membership at large. New applicants who are not sponsored by a Club Member shall have one year as an Associate Member during which time they are not entitled to voting privileges.
SECTION 2. Dues
Membership Year shall be January 1st to December 31st.
Membership dues shall be as follows:
Membership dues are payable on, or before the 1st of January of each year. Family Membership is shown as one membership with only one vote in any election. No member may vote whose dues are not paid for in the current year.
The Fall issue of the Club's Magazine shall contain a "Membership Renewal Application" form showing the applicable membership fees for the upcoming year. Membership dues for new members received after June 1st in the current year will be charged ½ of the current year and the following full year's dues. Membership dues shall be submitted to the Membership Chairman along with any applicable Data Entry Forms for the Club's Data Bank.
The Membership Chairman shall send a Reminder Letter to Members who have not paid his/her Membership dues by January 31st of the year and a Lapsed Notice will be sent to any Members who have not paid the Annual dues by March 31st of each year.
SECTION 3. Election to Membership
Each applicant for membership shall apply on a form approved by the Board of Directors. The applicant will sign a statement showing that he/she agrees to abide by this Constitution, the Club's Code of Ethics and By-Laws and the rules of the Canadian Kennel Club. The application shall state the name, address, phone number and/or e-mail address of the applicant as well as CKC registration number(s) of applicant's dog(s). Accompanying the application, the perspective member shall submit dues payable for the current year and if applying for membership after June 1st, the application shall pay ½ of the current year's dues and the full annual dues for the upcoming year.
Applicants who receive an unfavorable decision of the Executive, due to circumstances as outlined in SECTION 1, will be advised of the decision and all funds submitted with this application will be returned. Any individual rejected for membership by the club must be provided with a written explanation.
SECTION 4. Termination of Membership
Membership may be terminated:
1. by resignation. Any member in good standing may resign from the Club upon written notice to the Secretary, but no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club and they become due on the first day of each fiscal year.
2. by lapsing. A membership will be considered as lapsed and automatically terminated if such members' dues remain unpaid 90 days after the first of the fiscal year.
3. by expulsion. A membership may be terminated by expulsion as provided in Article VII of this Constitution and by-laws.
4. as a result of deprivation, suspension, debarment, expulsion of CKC membership as imposed by the CKC's Discipline Committee.
SECTION 1. Annual General Meeting
The Annual General Meeting of the Club shall be held in the month of September at a place, time and date and in a city designated by the Board of Directors. Written notice of the annual meeting shall be shown in the Summer Edition of the Club's Magazine and shall be sent to each member at least 30 days prior to the date of the meeting. The quorum for the annual meeting shall be deemed as those members present. Voting by proxy shall not be permitted.
SECTION 2. Special General Club Meetings
Special General Club meetings may be called by the President or by a majority vote of the members of the Board who are present at a meeting of the Board or who vote by mail, or by the Secretary upon receipt of a petition signed by ten (10) members of the Club who are in good standing. Such meeting shall be held in a place, time, and date and in a city designated be the Board of Directors. Written notice of such meeting shall be shown in the preceding Edition of the Club's Magazine and sent to each member at least thirty (30) days and not more than sixty (60) days prior to the meeting. The notice of the meeting shall state the purpose of the meeting and no other club business may be transacted at that meeting, unless by a unanimous vote of these present. Their vote shall be heard prior to commencement of the meeting, if needed. The quorum for such a meeting shall be those members present. Voting by proxy shall not be permitted.
SECTION 3. Board Meetings
Meetings of the Executive Committee shall be held at such times and places as are designated by a majority vote of the entire Board. The Board of Directors shall be made up of the Executive Committee plus Committee Chairs and Regional Directors. Written notice of each such meeting shall be mailed, by the Secretary, to each member of the Board at least ten (10) days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the Board.
SECTION 4. The Board of Directors may conduct business by conference call.
Directors and Officers
SECTION 1. Board of Directors
The Executive Committee shall comprise the President, Vice President, Secretary and Treasurer all of whom are elected for a two (2) year term by the membership at large and five Regional Directors and Committee chairs as shown in ARTICLE V.
The Officers and Directors must be residents of Canada and Canadian Kennel Club Regular members in good standing.
Directors must reside in the area which they represent and are elected by the members residing in that region.
General management of the Club shall be entrusted to the Board of Directors.
SECTION 2. Executive
The Executive, consisting of the President, Vice President, Secretary and treasurer shall serve in their respective capacities both in regard to the Club meetings and the Board meetings.
The President shall preside at all meetings of the Club and of the Board and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in this constitution and by-laws.
The Vice President shall have the powers and exercise the duties of the President in case of the President's death, absence or incapacity.
The Secretary shall keep a record of all meetings of the Club and of the Board and of all votes taken by mail, and of all matters of which the Club shall order a record. He/she shall have charge of the correspondence, notify members of meetings via mail, fax or e-mail and the Magazine, and carry out such other duties as are prescribed in these constitution and by-laws.
The Treasurer shall collect and receive all monies due or belonging to the Club and receipt thereof. He/she shall deposit it in a bank satisfactory to the Board, in the name of the Club. His/her books shall at all times be open to inspection of the Board. He/she shall report to them at every annual meeting the condition of the Club's finances and every item of receipt or payment not before reported, and at the annual meeting he/she shall render an account of the monies received and expended during the previous fiscal year.
Cheques drawn from the club account must have the signature of two (2) officers - the President and the Treasurer.
One person may hold both the offices of Secretary and Treasurer. In that case, the Board shall be comprised of President, Vice President, Secretary/Treasurer, and Regional Directors.
SECTION 3. Vacancies
Any vacancy occurring on the Executive or Board or among the officers during the year shall be filled for the balance of the term of office by a majority vote of the members of the Board.
The Club Year, Voting, Nominations, Elections
SECTION 1. Club Year
The club's fiscal year shall begin on the 1st day of January and end on the 31st day of December.
SECTION 2. Voting
At the annual general meeting or at a general special meeting of the Club, voting shall be limited to those members in good standing who are present at the meeting. The exception is for election of officers and Directors and amendments to the constitution. The same exception applies for changes to by-laws and the standard for the breed, which shall be decided by written ballot cast by mail. Voting by proxy shall not be permitted. The Board of Directors may decide to submit other specified questions for decision of the members by written ballot cast by mail.
SECTION 3. Bi-Annual Election
The vote shall be conducted by ballot. Ballots, to be valid, must be received by the Election Committee before October 31st of that year.
Two (2) inspectors of election, to be chosen by the members, shall count ballots.
The person receiving the largest number of votes for each position, shall be declared elected. The Chair of the Election Committee shall advise each successful candidate, first by phone and then in writing, the result of the election.
If any nominee, at the time of the election, is unable to serve for any reason, such nominee shall not be elected and the new Board of Directors, in the manner provided by ARTICLE IV, shall fill the vacancy so created.
SECTION 4. Nominations and Ballots
Every two years, in September, a nomination form shall be sent to each member in good standing that is a resident of Canada, asking for nominations for each of the Executive positions. It should be noted that the nominee for each position MUST be a Regular Member in good standing of The Canadian Kennel Club.
The Nomination Form shall show:
No person may be a candidate in a club election who has not been nominated in accordance with these by-laws.
The Board shall, appoint standing committees to advance the work of the Club in such matters as: dog shows, trophies, annual prizes, membership, rescue, Political Action, Obedience, Agility and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects.
Any committee appointment may be terminated by a majority vote of the Full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose service has been terminated.
SECTION 1. Canadian Kennel Club Suspension
Any member, or proposed member who is, or has been suspended from the privileges of the Canadian Kennel Club, automatically shall be suspended from the privileges for a like period.
SECTION 2. Charges
Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club or the breed. Written charges with specific actions must be filed, in duplicate, with the Secretary or President, together with a deposit of $100.00, which shall be forfeited if the charges are not substantiated. The Secretary or President shall promptly notify the Executive, which shall fix a date of a hearing by the Board or a committee of not less that three members of the Board, not less than three weeks nor more than six weeks thereafter. The Secretary or President shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he/she wishes. If the parties are unable to attend the hearing, written defense and proof may be submitted.
SECTION 3. Board Hearing
The Board or Committee shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all the evidence and testimony presented by complainant and defendant, the Board or Committee may vote by majority being that of those present, suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing, or until the next annual meeting if that will occur after six months. And, if deemed that punishment is insufficient, it may also recommend to the membership that the penalty be expulsion. In such a case, the suspension shall restrict the defendant's right to appear before his fellow members at the ensuing Club meeting which considers the recommendation of the Board or Committee. Immediately after the Board or Committee has reached a decision, its findings shall be put in written form and filed with the Secretary. The Secretary in turn shall notify each of the parties of the decision and penalty, if any.
SECTION 4. Expulsion
Expulsion of a member from the Club may be accomplished only at the annual meeting of the Club following a hearing and upon the recommendation of the Board or Committee as provided in SECTION 3 of this ARTICLE. The defendant shall have the privilege of appearing in his own behalf though no evidence shall be taken at this meeting. The President shall read the charges and the findings and recommendations and shall invite the defendant, if present, to speak in his/her behalf. The meeting shall then vote by secret written ballot on the proposed expulsion. A 2/3 vote of those present at the annual meeting shall be necessary for expulsion. If expulsion is not so voted, the suspension will still stand.
Amendments to the constitution and by-laws may only be proposed by The Board of Directors or by written petition, addressed to the Secretary and signed by twenty percent (20%) of the membership in good standing. Amendments proposed by such petition, shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three (3) months of the date when the Secretary received the petition. These proposed amendments will be reviewed by the Executive at the Annual General Meeting and taken to the membership in attendance for final decision.
The constitution and by-laws may only be amended at an Annual General Meeting. Any proposed amendments must be mailed to the entire membership at least three months prior to the Annual General Meeting, giving the rationale behind the proposed changes, thus giving the members a chance to review the material and respond by mail to the Secretary if they are unable to attend the Annual General Meeting. A ballot will be included in the mailing so that the member may respond indicating his/her vote to the proposed changes. Each change or amendment will be listed on the ballot so that the member may vote for each particular change or amendment. Ballots must be returned to the Secretary at least one week prior to the Annual General Meeting. Amendments to the constitution and by-laws must have two-thirds (2/3) affirmative vote of all eligible members. Voting must be by mail-in ballot; proxies are not permitted.
SECTION 3. Standard
Recommended revision or changes to the Staffordshire Bull Terrier breed standard may be submitted to The Canadian Kennel Club in the name of the Club by the Secretary, provided that such revisions and changes have received the favorable vote of 2/3 of the members in good standing which ballots are returned in the time limit, in the identical manner as provided above in SECTION 1 and SECTION 2.
The Club may be dissolved at any time by the written consent of not less than two-thirds (2/3) of the members. In the event of the dissolution of the Club, whether voluntary or involuntary or by operation of law, none of the property or assets of the Club, or any proceeds thereof, shall be distributed to any members of the Club. After payment of the debts of the Club, its property and assets shall be donated to a recognized charitable organization for the benefit of dogs. Said charity is to be selected by the Board of Directors.
Order of Business
At meetings of the Club, the order of business so far as the character and nature of the meeting may permit, shall be as follows:
At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows: